Item Coversheet

City of Georgetown, Texas
City Council Regular Meeting
September 10, 2019

Consideration and possible action to approve an appropriation of $570,000.00 to Workday, Inc for annual software subscription fees on the Workday enterprise resource planning software -- Chris Bryce, IT Director
This item is one of several annual technology maintenance appropriations that are submitted for advanced approval at the beginning of each fiscal year so that invoices may be paid in a timely manner when they are received.

Workday is the City’s enterprise resource planning software (ERP). It will become the core system for all financial, payroll, procurement, and human resource related business processes. It will replace the Incode software that has been used by the City since 1995.

Workday is currently being implemented. Phase One of the implementation (payroll and human resources) will go-live in September of 2019. Phase Two (financials) is scheduled for completion in March of 2020. Phase Three (budgeting) is scheduled for completion in the Summer of 2020.

This software is a subscription based Cloud product where the annual fee covers access to the system as well as enhanced technical support. Subscription fees are based on the number of users in the system.
All items were budgeted during the FY 2020 budget process. Expenses in the amount of $570,000 will be recorded in account 570-5-0641-51-341 (IT Contracts – Annual Contracts).
Chris Bryce, IT Director
Workday Cover Sheet