| | | | | | | | City of Georgetown, Texas
City Council Regular Meeting
April 23, 2019 |
| | | | | | | | SUBJECT:
Forwarded from General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve a Finance Lead to assist with Finance tasks for the Workday implementation utilizing the Texas Department of Information Resources (DIR) Information Technology Staff Augmentation Contract (ITSAC) with GTS Technology Solutions in the amount of $198,720.00 -- Leigh Wallace, Finance Director |
| | | | | | | | ITEM SUMMARY:
The HR Director and Finance Director presented a Workday Project Update to Council during the afternoon workshop on April 9, 2019. The Workday project team is now 6 months into the 24 month implementation project. During Phase I HR/Payroll, the team has struggled to adequately staff both the project and the regular department duties of HR, Finance and IT. The team is requesting this additional one-time implementation assistance to alleviate overlapping project workload for the Controller. The Controller is a key functional lead in Phases I, II and III as the Manager over payroll, Manager of all other Accounting functions, and partner in the budget process.
The City of Georgetown, following the Texas Department of Information Resources Best Value IT Staff Services Process has identified Financial Lead that meets the needs of the City and has an extensive financial background as well as familiarity with City of Georgetown finance practices and processes. The candidate also has extensive experience in the Information Technology field implementing large scale projects similar to the Workday system. The staffing services will be utilized for a 10-month engagement.
Candidate resumes for the Lead Finance role were submitted from GTS that has a contract with DIR. After reviewing the applications received and reference checks an interview was scheduled with Finance and IT team members. After the interview performed, the selection team met to discuss the candidate. After discussion the team unanimously agreed that this candidate is a perfect fit for our immediate needs.
The staffing services will be procured through GTS Technology Solutions utilizing Texas DIR contract DIR-TSO-3504.
The General Government and Finance Advisory Board recommended this contract 5-0 at the March 27 meeting.
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| | | | | | | | FINANCIAL IMPACT:
Total cost of the staffing services for 10 months is estimated at $198,720. This estimate is provided based on a maximum 1728 hours. Actual working time will exclude city holidays. Hours worked will be reported and monitored on a weekly basis and approved by the City’s Finance Director before they can be billed.
Funding is available through the remainder of Fiscal Year 2019 (May – Sept) by reallocating existing resources such as project contingency, vacancy savings in Finance, and excess IT fund balance. Funding in FY2020 for the remainder of the contract is dependent upon Council approval of a budget request for these one-time implementation costs. The DIR contract allows for termination for non-appropriation.
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| | | | | | | | SUBMITTED BY:
Leigh Wallace, Finance Director |
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