| | | | | | | | City of Georgetown, Texas
City Council Regular Meeting
April 23, 2019 |
| | | | | | | | SUBJECT:
Forwarded from General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve an ERP Project Manager/Testing Lead to assist with the Workday implementation utilizing the Texas Department of Information Resources (DIR) Information Technology Staff Augmentation Contract (ITSAC) with GTS Technology Solutions in the amount of $216,000 -- Leigh Wallace, Finance Director |
| | | | | | | | ITEM SUMMARY:
The HR Director and Finance Director presented a Workday Project Update to Council during the afternoon workshop on April 9, 2019. The Workday project team is now 6 months into the 24 month implementation project. During Phase I HR/Payroll, the City’s third-party project manager assessed the skills of all project team members. The project manager notified the Executive Steering Committee that a major gap in team skills was someone to lead testing for all phases. The team is requesting this additional one-time implementation resource to write test scripts, teach City staff how to test, oversee testing, and analyze results to provide input on readiness for go-live.
The City of Georgetown, following the Texas Department of Information Resources Best Value IT Staff Services Process has identified an Enterprise Resource Planning (ERP) Project Manager/Testing Lead that meets the needs of the City and has expert level Workday testing experience and support for testing implementations of the Workday system. The staffing services will be utilized for a 10-month engagement.
Candidate resumes for the ERP Project Manager/Testing Lead role were submitted from GTS that has a contract with DIR. After reviewing the applications received and reference checks, interviews were scheduled with Finance, IT and HR team members. After the interview performed, the selection team met to discuss the candidate. After discussion the team unanimously agreed that this candidate is a perfect fit for our immediate needs for Workday testing.
The staffing services will be procured through GTS Technology Solutions utilizing Texas DIR contract DIR-TSO-3504.
This contract was recommended 5-0 at the March 27th General Government and Finance Advisory Board meeting.
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| | | | | | | | FINANCIAL IMPACT:
Total cost of the staffing services for 10 months is estimated at $216,000. This estimate is provided based on a maximum 1728 hours. Actual working time will exclude city holidays. Hours worked will be reported and monitored on a weekly basis and approved by the City’s Assistant IT Director before they can be billed.
Funding is available through the remainder of Fiscal Year 2019 (May – Sept) by reallocating existing resources such as project contingency, vacancy savings in Finance, and excess IT fund balance. Funding in FY2020 for the remainder of the contract is dependent upon Council approval of a budget request for these one-time implementation costs. The DIR contract allows for termination for non-appropriation.
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| | | | | | | | SUBMITTED BY:
Leigh Wallace, Finance Director |
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